Board's Handbook

WORK IN PROGRESS Guides, goals and tasks for board members in Cafe Analog

Introduction to the handbook

Dear Board member or curious barista,

This book is an extensive overview of the tasks in Analog that lies within the board. It describes how the board works, what we use to work, and guides for all the important tasks the board handles. Unfortunately, not all pages can be public knowledge. The Analog Board likes to keep its penguin process close to its chest. We hope you understand.

These pages can only describe how the board has functioned in the past. As a new board member, you have the influence to create or change workflows. It is entirely up to the board that you are a part of to make up its workflows. Don't like Slack? Find something else you like.

How to get elected

You can become a member of the Board by successfully running for election at the General Assembly. You will make a short motivational speech about why you would like to join the board. Then, a referendum among all participants will elect the new members of the Board.

It is not uncommon to see more people running for election than there are positions in the board. Don't let this deter you! This is only a positive, as it means that many people want to impact the organisation positively. Please note that it is not disclosed how many votes a candidate received. 

The entire Board is up for re-election every semester.

The board

The board

What does the Board do?

The Board has the overall responsibility of the organisation. Within the Board falls the responsibility of finances, operations and people management among many other things. The Board does a wide range of tasks, big and small. Usually these are tasks are delegated, like the treasurer who is elected, or the operations manager given to a Board member.

People Management

The Board oversees the well-being of the baristas. For example, they are in charge of taking applications and choosing the penguins each semester. The Board is also in charge of maintaining various management roles, for example Kitchen Managers, or seeing that a shiftplan is made. 

Finances

The Board is in charge of how the organisations spends its money. They have to lay out their choices at the General Assembly. Read more about how Analog's finances are managed in the Finances handbook.

Food Administration & Daily operations

The Board is in charge of health and safety regulations being followed. This includes documenting various tasks, and having clear procedures of how we work. Having a well functioning kitchen and storage manager team is paramount. The operations manager oversees the day-to-day management of the café. Upkeep of machines, cleaning procedures, and communication with baristas are the main tasks of this Board member.

General Assembly

It is the Board's responsibility to plan and execute the semesterly General Assembly. This means publishing agendas, bringing eventual bylaw changes, conducting and organising food.

Other tasks

The Board deals with many other tasks related to Analog. 

The board

Chairperson - as described by Laura Augustinus (chair F21-S22-F22)

Hi all baristas,

I thought it might be a good idea for me to present what I do as chairperson for Analog, in case you are curious or thinking about running.

As chairperson, I handle a lot of the admin stuff, politics and HR in the organisation.

In general admin consists of:
—> emails - reading, handling, responding, etc. - not just analog’s email but also analog-related mail to my own mail
—> contact with FM at all times (Emil also has a lot of contact with FM)

I coordinate admin in the board
--> i send out board meeting agenda where i put on the first few points and then the rest add to it. I make sure someone is ordering food. I host and direct the meeting.
--> make sure we follow our policies and remain as unbiased as possible
--> make sure we are nuanced in our discussions
--> I maintain the overview of: is the café booked here? do we loan it out here? under which circumstances? Who will be contact person? etc.

I also have tasks outside of Analog:
- Analog’s chair sits as a part of SAF - student activity fund - where i read applications and (mostly) accept applications for money. The other members are scroll bar and student council chairs. SAF was funded by us a while back.
- Coordinate with student council or other student organisations if needed

In combination with the vice-chair and the rest of the board, we handle the tasks of:
- opening and closing Analog (getting machines serviced before we open, order everything so we are fully stocked, coordinate with FM and CCL and other people, etc.) -> this is managed by Emil / operations primarily, but i of course help where and when i can.
- Penguins Process - getting new members (with the entire board) - incl. preparing, announcing, reviewing applications, board meeting to decide, emails to accept or reject, onboarding new penguins, courses, etc.)
- planning and hosting semester cleaning
- planning and hosting kick off - shared task
- GA (sending emails out, organising food and content, booking student council to help, host, evaluation, etc.)
- contact with FM at all times (we would like help, they need our help, questions both ways, coordination, rule following, etc.)
- Ana’s Logs - writing and sending out

Overall, the Vice and Chair make sure to align on the direction of the café strategy and vision-wise. We also talk about issues with each other before anything else happens. It’s really nice to have another head to think with - am i nuts, or am i sensible, you know?


I then handle board HR:
- We all have different strengths in the board and it is my responsibility as chair to recognise these traits and make sure to utilise our combined skills.
- as chair it is a great idea to delegate tasks. So much will land on your table, that it is best to almost take no tasks on yourself at the meetings. Something will come both before and after the meeting that you as chair must be the one to handle.
- I’m also the one people go to if they need to cancel, if they have something private that affects their board-work, etc.

I help the operations team:
- keeping an eye on our manager chat, making sure i help out where and when i can
- i try to support the operations team. give guidance and input if needed, otherwise backing them up. they are the pros.

I help the crews:
- i am contact person for most crews and people who want to initiate something. they come to me and ask ‘hey what to do, is this possible, may i do this, etc.’

I help and guide baristas:
- lots have questions when they see me. in the café or in the halls. Anytime I am at ITU people have some form of question or input. And that’s okay - that is what i am here for.
- fx. when is this event? can we host this? i heard someone say that...? we don’t have anymore milk or coffee! can we have another type of cocoa? what do i do with the cloth when it’s dirty? how do i steam the milk? this person would like to talk to analog, and that is you!
I am here for all types of inquiries.

i do a lot of HR for baristas:
--> making sure my baristas are doing okay. checking up on people, asking if they are okay and such.
--> when people have a problem with life, on their shift, with other baristas etc. I am the primary one handling it.

In total - I am responsible for a café with 1 mio dkk in revenue a year and 80 employees. In this volunteer job it is extra important for me to make sure people are doing okay - both personally and in the barista-job, because you are all volunteers. If I give you a headache, you don’t even get paid to deal with it. I care about everyone and want everyone to feel okay.

…and then there are the extra things - that means things that depends on my own person ambitions, or if something has been requested by baristas (platform)
- kleen hub (i have a monthly meeting and extra messaging in between)
- charity week
- barista suggestion: alternative platform (we ended up with basecamp)
- in general we try to optimise the café as much as possible.

In the board, we all help each other with answering emails, discussing requests, discussing issues in the organisation, discuss operations and barista welfare. We support each other with our individual projects and lift as one. eg. Oskar and cups, Mo and feedback box, Mie and interior initiatives, Jakob and Anders with finance, Niclas with policy writings, and so much more.

All the best,
Laura ☕️💕

The board

Board meetings

The Board has its sessions at Board meetings. At the start of every semester, the newly elected Board gets together, looks at their schedules, and decides when, and how often, they want to conduct Board meetings. These usually begin in the early evening. They are held at ITU. Dinner is on Analog, and we can also buy lots of snacks.

Agenda

Some time before the meeting, the chairperson puts forward an agenda. There is no set rules to what it should contain - whatever is relevant for Analog at that time is discussed. Initiatives, updates on various projects, discussing incoming requests, or whatever else can be on there. It is tradition to start with a round of personal check-ins, where we talk about how it's going. It's a nice way to start the meetings. 

Important communication & IT systems

The pages in this chapter describe in detail the systems the board use. Perhaps you don't have to use all of them, but it is good to know where you can find what you are looking for. 

Important communication & IT systems

Introduction

The pages in this chapter describe in detail the systems the board use. Obtaining a solid understanding of these is a great onboarding step into the Board. Perhaps you don't have to use all of them, but it is good to know where you can find what you are looking for. 

Important communication & IT systems

Slack

Slack is the main means of communication in the board. At any time, many things are happening simultaneously, and Slack allows for this to be divided into channels. It makes it much easier for things not to be lost in a single thread. 

Upon being elected, you will be invited to the Analog Board workspace.

There are channels dedicated to, among others, GA, operations, incoming emails and many more.

Most communication within the board is not urgent. Thus you don't have to stay on top of what's happening all the time, but check in at least once a day. You can also set up slack on your phone, and receive notifications like you would any other messaging app.

Important communication & IT systems

Podio

Podio is a tool we use to log things happening in Analog. It is where we, among others, keep the list of all our current volunteers, where shift reports are logged, and where we store all passwords. Podio is mostly used for food and storage administration. 

Find Podio at https://podio.com. When elected to the board, a current board member will grant you access.

Podio has workspaces which consists of apps. On the landing page of each workspace is an activity tab where activity across all apps is shown. There are three workspaces:

The next headlines will introduce the workspaces in detail. 

Analogen Board

The Analogen Board has the following apps:

Important communication & IT systems

Email

The Board maintains a series of emails related to Analog. We get a rather large amount of requests regarding questions, advertisements and events. When someone sends an email to us, it is forwarded to the Board through ITU emails. 

Upon election to the Board, mails sent to Analog will be forwarded to your ITU-email.

The following main mails are in use:

A number of other, less important emails exist. These are mostly automated tasks, bots or for the IO team. Emails are managed through https://www.simply.com. Credentials can be found in Podio.

Replying to emails

Be aware that we never answer directly from Analog's emails. We answer from our own ITU emails. This gives the sender an impression that a real person is at the other end, and you can answer in your mail client of choice.

When a mail is forwarded to you, it is important to answer the sender with the Analog email as CC. 

An email sent from your own email should look like:

Screenshot2021-10-29.png

Managing emails

Within the board there is a Slack channel dedicated to managing emails. Everytime we get an email at analogen@cafeanalog.dk, a notification is sent in the channel. Then, we can discuss who will answer, and how we will answer the email. Perhaps it is something we need to discuss at a board meeting. This also makes sure no email is answered twice. 

Signature

If you would like to use the Analog signature when sending mails, you can ask a current board member to forward it to you (as it was too difficult to present on this page).

 

Important communication & IT systems

Google Drive

The board maintains a Google Drive folder. It contains our bylaws, board meeting agendas, and general documents/presentations. In Drive, you will find a lot of things from the past, but it can be a fun adventure into seeing how Analog operated in the past.

Upon election, you will be invited to the shared Drive.

There are 12 subfolders, containing material related to its title. 

Important communication & IT systems

Cognito Forms

Cognito Forms is the tool we use to provide forms for shift reports, received goods, and so on. These will have to be updated according to current operating procedures. This is at least at the beginning of every semester.

Find Cognito Forms at https://www.cognitoforms.com. Login is found in Podio.

Currently there are a variety of forms in operation:

When updating a form, it is recommended to clone the previous one, and edit/test the new one. Then, the old one can be archived and the new form implemented. 

Important communication & IT systems

Zapier

Zapier is a tool for creating workflows between systems. In particular, it converts entries in Cognito Forms into Podio entries. It is also used for a variety of other tasks, like notifying the board of new emails, or automatically sending reimbursement forms to the treasurer.

Find Zapier at https://zapier.com. Login can be found in Podio.

Important communication & IT systems

MailChimp

Semesterly tasks

An guide on the tasks the board has to complete throughout the semester

Semesterly tasks

Semester Start tasks

Before Analog can open its doors for the new semester, the board has to complete a series of tasks. These are both administration tasks, as well as tasks around the kitchen/cafe

Find this as a checklist format in https://asana.com.

Administration tasks

Kitchen/Cafe tasks

Semesterly tasks

Closing Analog for the semester and exam period

Semesterly tasks

Analog Birthday (April)

Semesterly tasks

General Assembly (April/November)

Deadlines

Voting

..

Changing bylaws

..

Semesterly tasks

Meet'N'Greet

Semesterly tasks

Revision of Egenkontrolprogram (January)

Important contact persons and agreements

Important contact persons and agreements

FM (Facilities Management)

Important contact persons

Collaboration Agreement with FM

Samarbejdsaftale mellem FM og Analog. Godkendt af FM og Analog 27. januar 2016, revideret efteråret 2019.

Adgang til lokalet: Analog er et fristed for alle brugere af ITU, studerende, ansatte, gæster og lejere på 5te.

Husregler

Analog skal hjælpe til med at håndhæve følgende:

Førstehjælp

Førstehjælpskasse leveres og vedligeholdes af FM. Restpladser på førstehjælps kursus tilbydes Analog – 2 gange årligt.

Medlemmer af Analog

Analog sender liste over sine frivillige til FM midt februar og midt september.
Analogs grafiske ansvarlig får tildelt print-point efter aftale med FM.

Hovedrengøring

Analog sørger for hovedrengøring af hele lokalet 2 gange årligt ved semesterstart. FM som sørger for tilsyn heraf.

Rengøring

Rengøringen af lokalet er i dag efter en aftale 511. Koden betyder at rengøringen kommer i lokalet hver dag og foretager grundig gulvrengøring og inventarrengøring.

Analog skal også deltage i den daglige rengøring, ved oprydning af køkken, opvaskemaskine og indsamling af kopper mv. hver dag, samt grundig aftørring af reoler. Det skal sikres at der ikke ligger ledninger hen over gulvet.

Merpris for rengøring af lokale 0B01 (køkkenet) efter kode 551 er kr. 2.478,00 pr. mdr.

Pris på viskestykker er:

Hvis der skal bruges 15 stk. om ugen skal der lejes dobbelte så mange, så der er en lagerbeholdning på 15 stk. hele tiden.

Det foreslås at Analog betaler kr. 2.660,- + moms pr. måned til ITU. Prisen inkluderer at rengøringen leverer klude og rengøringsmidler samt sorte affalds-sække. Aftalen gennemgås halvårligt mellem FM og Analog.

Der vil blive gennemført dagligt tilsyn i Analog af FM.

Indretning og møbel opstilling i Analog

Af sikkerhedsmæssige årsager er det besluttet, at der ikke må placeres møbler i det markerede område ved liften/flugtvejsdøren. Opmærkning af arealet vil blive foretaget snarest.

Analog skal sikre, at møblerne til en hver tid står opstillet som anvist på tegningen. Alle andre møbler der ønskes placeret i Analog skal først godkendes af FM.

Tegningen er sendt til godkendelse hos brandvæsnet og vil efterfølgende blive opsat et synligt sted i Analog.

image-1618684620575.png

Der må maks være 150 personer i lokalet.

 

Important contact persons and agreements

Copenhagen Coffee Lab

Important contact persons and agreements

Scrollbar

Important contact persons and agreements

CupPrint (Sponsorkopper)

Important contact persons and agreements

AB Catering

In Autumn 2021, Analog signed a contract with AB Catering. 

General Assembly

All about how to plan a General Assembly

General Assembly

Introduction

This chapter is a complete guide on how to plan, execute and evaluate a General Assembly at Cafe Analog. Some of the information given might be trivial, but it is important to have everything documented.

General Assembly

Planning

General Assembly

Practicalities

The General Assembly is held in Analog every April and November. Sofa, chairs and other remedies are moved to the cafe area to accommodate all baristas.

General Assembly

Agenda & Important deadlines

General Assembly

Voting

This page describes the voting and counting process during point 5, election of the Board. It is the conductor's responsibility to follow perform these tasks

Voting will happen in up to 6 rounds. After each round, votes will be tallied and a winner/winners announced. This way, someone who, for example, unsuccessfully ran for the position of Chairperson can run for Vice-Chairperson.

Before the election:

  1. Voting will take place directly after the dinner break. 
  2. Announce that we are now going to vote. 
  3. Hand out ballot-papers to all volunteers present. Please count how many were give out. 

Then, for every round of voting, starting at Chairperson:

  1. Announce which position we are voting for
  2. Announce those who are running (stated on the slideshow) 
  3. Ask the room whether more people would like to run.
  4. Announce that it is no longer possible to run.
  5. Call each candidate to say a few words about themselves and why they are running
  6. If there are the same number of candidates as positions, the candidate(s) are elected by default. You will announce as such.
  7. Announce that it is now time to vote. They will do so by writing the name(s) of the candidate(s) they prefer on the ballot dedicated to this position(s). 
  8. Collect the ballots in a bucket. Ask whether anyone has not yet handed in their ballot.
  9. Count the votes.

Counting votes

When it's time to count, it is also the conductors responsibility to perform these tasks. The conductor may be joined by counting-helpers. These may be members from Analog. The conductor is the impartial counter who will prevent any hypothetical election fraud.

You will take the bucket with the ballots and bring it to a deserted corner of the café.

It is of utmost importance that we do not disclose how many votes any candidate received.
A candidate who ran can choose to have their own amount of votes be disclosed to them.

General Assembly

Evaluation

General Assembly

Learnings from previous General Assemblies

§4.11 Incoming suggestions for discussion must be received by the Board no less than 10 days before the General Assembly.

Generalforsamlingen betragtes i foreninger som den højeste beslutningsmyndighed.Rationalet med at afstemninger skal kaldes og varsles på forhånd, er at foreningens medlemmer kan deltage i generalforsamlingen på et oplyst grundlag og udøve deres magt over foreningen.Hvis fx man ikke kan deltage på GA, kan man jo stemme ved fuldmagt. Så går det ikke at der på aftenen bringes noget til afstemning, der er uvarslet. Det ville jo afskære medlemmerne i deres deltagelse.

§5.3 The Board and substitutes are elected by the General Assembly. Valid candidates must all be members of the organisation.

It is possible to run for election in absentia. This is not stated clearly in the bylaws due them only addressing principal matters. Running in absentia is considered an edge case, and as such should be understood as an implicit possibility in the bylaws.

 

 

Guides

Guides

Introduction to the Podio Board workspace

Guides

Update Passive member list and sent out Passive e-mails

Guides

Generate access card list to FM

Guides

Paper Clip Cards

Guides

Policies, Decisions and History

Podio Policies

Decision History

Guides

Google Drive

Introduce Document Structure

Guides

Shift planning system

Guides

Update Mailchimp with Active members

Guides

Tasks when changing chair and board members

Guides

Send out a Ana's Log newsletter

Guides

Coffee Services

Within opening hours

This list defines the services Analog can provide outside of the regular menu. This is targeted at organisations wishing to interact with Analog other than buying one cup of coffee.

Service

Description

Size

Price

Thermo clip card

A clip card for buying small or large thermos full of coffee. 

Sold to vendors wanting to give out free coffee in the atrium etc.

Unused clips can be refunded. Thus, open tabs are not allowed.

There is no discount given compared to buying the coffee at 8 kr per cup.

The price includes milk, cups, and other small accessories.

A large thermo contains 20 cups of coffee.


A small thermo contains 13 cups of coffee

Large 180 kroner * clips

Small 120 kroner * clips

App codes

Analog can generate codes that can be exchanged for espresso-based or filter coffee drink tickets in the app.

Customers can request any amount of tickets.

1 espresso-based or 1 filter coffee.

9 kroner per filter coffee code

17 kroner per espresso-based code

Ana’s Jugs

Analog sells scheduled Ana’s Jugs for organisations. The price includes milk, cups, and other small accessories.

Customers are always welcome to purchase Ana’s Jugs within opening hours.

An Ana’s Jug contains 6 cups of coffee

55 kroner per jug

Outside opening hours

Outside of Analog’s regular opening hours, the options are limited. It depends on whether or not a barista is available to make coffee. 

If there is not a barista present (in your organisations or at your event), Analog is unable to offer its services.

If there is a barista available, Analog can provide the services listed above. At all times, baristas are allowed to open Analog and operate the machines.
There have been cases where a barista was paid to make coffee for an event. Analog does not take a stance on this, as it is indifferent to our ability to provide our services.

Guides

Merch

How to merch - A guide by Mo Ammar

Overview:
Traditionally we have ordered merch from sportified.dk. We order the merch and ask for prices by writing an email to them and kindly asking them questions. They can be contacted on sportyfied@sportyfied.com.
What we have ordered from them so far is: Totebag, t-shirts, sweatshirts. If you want to buy anything else, then as mentioned above, just write an email to them and they are usually very good at helping.

As far as we know, they can get most brands om clothing. However, the last few times we have ordered from Teejays: https://www.teejays.com/dk/

If there is an interest, all invoices can be found in our finance program. Ask the treasurer for help on this

Prices of course vary from order to order depending on order size, world situation etc.
Take the history of prices as a reference point, but not as a given - unless they say so.

IMPORTANT TO NOTE: prices are often given without VAT, so if you want the exact price, then remember to add VAT.

If you order any merch, then please follow the format below and add to the lists, so we in the future can keep seeing the development of orders.

History of orders:

October 2021

Item

Price

Quantity

Sweatshirt w embroidery

210 DKK

33 pcs

Teeshirt w embroidery

99 DKK

32 pcs

Packing

10 DKK

33 pcs

Shipping

50 DKK

1 pcs

VAT

2619,50 DKK

  

Total

13097,50 DKK

  

 

November 2021

Item

Price

Quantity

Totebag w print

60 DKK

50 pcs

Stencil for print (Totebag)

200 DKK

1 pcs

VAT

800 DKK

  

Total

4000 DKK

  

 

March 2022 (Charity week)

Item

Price

Quantity

Totebag w print

60 DKK

50 pcs

Stencil for print (teeshirts)

200 DKK

2 pcs

Teeshirt 1000 w print

66 DKK

34 pcs

Sweatshirt 5429 w print

205 DKK

10 pcs

Packing

32 DKK

34 pcs

Shipping

100 DKK

1 pcs

VAT

2028,50 DKK

  

Total

10142,50 DKK

  

 

May 2022

Item

Price

Quantity

Sweatshirt w embroidery

220 DKK

6 pcs

Teeshirt w embroidery

115 DKK

8 pcs

Packing

10 DKK

14 pcs

Shipping

100 DKK

1 pcs

VAT

620 DKK

  

Total

3100 DKK

  

 

Sep 2022

Item

Price

Quantity

Sweatshirt 5429 w embroidery

225 DKK

27 pcs

Teeshirt 8000 w embroidery

115 DKK

25 pcs

Packing

10 DKK

27 pcs

Shipping

100 DKK

1 pcs

VAT

2330 DKK

  

TOTAL

9320 DKK

  

 

Accepting Penguins

Accepting Penguins

Enable and configure Applications form on Podio

Accepting Penguins

Important Deadlines and Events

Accepting Penguins

Acceptance Emails

Finance

Insurances for Cafe Analog

---> it is worth noting that luckily we have yet to use the insurance, but it is still a good idea to have in place. Analog has three insurances at Alm Brand Forsikring; two for our baristas and one liability insurance for our customers. This document summarizes the three insurance policies as they are read. See the full policies and coverage details in the policies. They are stored in Podio under Analogen Finance > Service Agreements > Insurance - Alm. Brand or at Alm. Brand’s online self-service portal. Customer ID at Alm Brand 9677830918.

Insurances for Cafe Analog

Introduction

Analog has three insurances at Alm Brand Forsikring; two for our baristas and one liability insurance for our customers.

This document summarizes the three insurance policies as they are read. See the full policies and coverage details in the policies. 

They are stored in Podio under Analogen Finance > Service Agreements > Insurance - Alm. Brand or at Alm. Brand’s online self-service portal.

Customer ID at Alm Brand 9677830918

Insurances for Cafe Analog

Insurance description: Baristas

Baristas

Insurance types

The Kollektiv ulykkesforsikring has been signed to ensure that activities outside our normal operating hours (Spring cleaning, Christmas decorating etc.) are also covered.

Excess

General excess: 0 kr. (2019)

Coverage

The insurances cover a personal injury caused by a sudden accident or within 5 days after the incident while the barista was working for Cafe Analog. Indemnity is assessed according to Arbejdsskadesikringsloven but covers e.g. treatment, rehabilitation, indemnity for permanent injuries etc.

Damage on glasses not older than 3 years is also covered according to the Arbejdsskadesikringsloven.

Crisis counselling

As part of the insurance, Analog has access to Crisis counselling (psykologisk krisehjælp). A barista and her/his relatives can get Crisis counselling if the need for counselling is directly related to the personal accident. 

Contact info for Crisis counselling. Workdays 08:00-17:00 - contact Alm. Brand Arbejdsskadeafdeling at 3547 8780. After these hours, contact SOS International at 3848 8998 (Mention customer id and police no.).

Crisis counselling for relatives must be approved by Alm Brand before starting the first session.

Filing an insurance claim

Filing an insurance claim for Analog’s workplace insurance is done online at https://indberet.virk.dk/myndigheder/stat/AES/Anmeldelse_af_arbejdsulykke. A NemID Medarbejdersignatur (as a minimum, the Treasurer will have this) is needed in order to file a claim.

An insurance claim on a barista’s glasses is filed online at http://almbrand.dk/anmeldskade.

Insurances for Cafe Analog

Insurance Description: Customers

Customers

Insurance types

These come as a combined package:

Police no. 146175813

Excess

General excess; 1.961 kr. (2019)

Product liability insurance excess; 5.229 kr. (2019)

Coverage

In short, the Erhvervsansvarsforsikring and Produktansvarsforsikring cover damage that Analog (Baristas, Equipment, Coffee, Tea etc.) has caused on a customer or a customer’s item while Analog interacting (udøvelse af virksomheden) with the customer. 

The insurance does not cover damage on Analog’s own items.

Filing an insurance claim

Filing an insurance claim for Analog’s customer-related insurances are done online at http://almbrand.dk/anmeldskade . 

A NemID Medarbejdersignatur (At least the treasurer will have this) is needed in order to file a claim.

Insurances for Cafe Analog

More details, contact information

See the full policies and coverage details in the policies. They are stored in Podio under Analogen Board > Agreements > Insurance - Alm. Brand or at Alm. Brand’s online self-service portal. Podio is only accessible for the board of Analog.

Alm. Brand’s customer support can be reached through email: servicecenter.erhverv@almbrand.dk or phone: 35 47 47 47.

Internal e-mail accounts

Board

analog @ cafeanalog.dk
analogen @ cafeanalog.dk (forwards to analog @ cafeanalog.dk)

finance @ cafeanalog.dk

Managers

kitchen @ cafeanalog.dk
storage @ cafeanalog.dk
sponsorus @ cafeanalog.dk

pr @ cafeanalog.dk

Food Admin account, for Podio
review @ cafeanalog.dk

Podio automation
bot @ cafeanalog.dk

Analog IO

io @ cafeanalog.dk

admin @analogio.dk
catchall @analogio.dk
coffeecard @analogio.dk
crash @ analogio.dk
feedback @ analogio.dk
google @ analogio.dk
shiftplanning @ analogio.dk
support @ analogio.dk

Server emails
noreply @ cafeanalog.dk
vault-noreply @ cafeanalog.dk
ianalog @ cafeanalog.dk

Email requests: Answer templates

Email requests: Answer templates

Borrowing the room

Dear ______

You are very welcome to borrow Analog for your event.

We have a few ground rules that we expect you to follow:

  1. You should clean up after yourself.
  2. If any furniture is moved around, please move them back to their original position. 
  3. It is not allowed to consume food into the cafe, only smaller snacks are allowed. 
  4. Alcoholic beverages are not allowed in the cafe.
  5. The cafe remains open for everyone at ITU. Students might sit in the cafe to study (talk with them about maybe sitting in the back of the cafe if necessary).

Please observe that we close the cafe at 16:00 (14:00 on Fridays). If you want coffee, it is your own responsibility to find a barista who will help you, or you can bring your own. 

Kind regards,
Analog Board

Email requests: Answer templates

Request for sponsorship from Analog

Dear ______

We really value you taking the time to reach out! In Analog we receive many requests for sponsorships and funding. We are therefore collaborating with the Student Activity Fund (SAF) committee. Together with Student Council and Scroll Bar, we manage a pool of money you can apply for. This makes sure all funding for organisations across ITU are treated to the same standards by one committee. 

You can find your way to SAF here:

https://studentcouncil.dk/viktorshamalstudentcouncildk 

If you have any questions, please feel free to respond to this email and we will get back to you asap. If not - then see you there!

Kind regards,

Analog Board